How to Get Hospitality Options Approved Internally (A Simple Template for PAs)

Many bookings stall after options arrive, not because the package is wrong, but because the internal note is unclear. Use a short template.

Internal note template

Subject: Client entertaining options for [Event] on [Date]

Hi [Name],

Please see options for entertaining [Client / guests] on [Date].

• Option A: [Package] for [X] guests. Includes [one-line inclusions]. Approx [price or band].
• Option B: [Package] for [X] guests. Includes [one-line inclusions]. Approx [price or band].

My recommendation: [A/B] because [privacy / view / budget / guest mix].

Approval needed by [deadline] to secure availability.

What decision-makers usually want

• Total cost clarity
• Why this impresses the client
• Risk notes (fixture change, dress code, lead time)

How we help

We write options so they are easy to forward: inclusions, timings and next steps in plain English. You stay the owner of the internal thread.

Request availability with guest numbers and deadline, and we will send options ready to share.