What a PA Should Send When Requesting Corporate Hospitality

If you book client entertaining for a director or partner, your first message does not need to be perfect. It needs to be complete enough for a supplier to send options you can circulate internally.

Send these five details

1. Event or club (for example Man Utd private box, Man City Tunnel Club, The Oval)
2. Preferred date or a shortlist of fixtures
3. Guest numbers (4, 8, 10 and 12 are common)
4. Budget band if you have one (optional, but speeds things up)
5. Approval deadline so the reply can be prioritised

Why this works

Availability and package shape change by fixture. With those five points, we can come back the same day with clear options: what is included, view or seat level, and next steps for approval.

What not to wait for

You do not need final dietary lists, exact transfer plans, or a signed PO before the first enquiry. Those come after you shortlist options.

Copy-paste brief

Event:
Date:
Guests:
Budget band:
Deadline:

Request availability or WhatsApp the brief and we will reply with options shaped for client entertaining.